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Things I like

Merry

John Gruber:

…how much will I be willing to pay then to be able to go back in time, for one day, to now, when he’s eight years old, he wants to go to movies and play games and build Lego kits with me, and he believes in magic?

A short post that hits “being a parent” nail on the head.

Coca-Cola Disconnects Voice Mail at Headquarters

It is kind of like when people who I know are checking their email on their smart phones who put their vacation responder on - “I am not checking email.”

Bullshit.

Good riddance to voicemail.

The Future: A Cat Litter Box and DRM

Jorge Lopez:

Seriously CatGenie, you added fairly sophisticated DRM to a litter box? I’m a tad hurt you spent my money on building in a restriction instead of figuring out how to avoid constantly cooking poop.

This made me realize that I don’t actually own a CatGenie, I’m renting it. Though I paid for it, I have to pay per use yet I’m still responsible for all repairs until it craps out and I have to get another one. A tad disheartening.

I had written up a much longer post about DRM, advertising-driven monetization and where we are headed, but never published it, I couldn’t find the right way to express it all.

Jorge hits the nail on the head: manufacturers want us to rent the hardware we buy, whether it is the CatGenie or Keurig. They want to make money on every interaction with their product. And it isn’t just makers of disposable pod coffee makers, but every company. Microsoft and Apple working on patents to insert advertising into their operating systems is one example, the music industry salivating at a chance to charge every time one hears a song in their catalog, whether you own it or hear it in an ambient way.

Frank Chimero in the post Boring Future, Volume 1

Boring Future #3

Ten years after the introduction of Google’s self-driving car, it still shows ads for businesses in other cities. Everyone complains, but we’d be terrified if the ads were too good. There’s a mutual interest to retard the platform. You want a dumb ad network so you can believe Google doesn’t know too much. Google wants it to seem dumb so they can keep some knowledge for themselves. After watching a 15-second YouTube ad for bail bonds, the car starts driving you to the Google grocery store without you telling it you needed milk. When you arrive, the car makes you sing the grocery store’s jingle to unlock the doors.

This is the future…

Using Evernote (the right way)

Thomas Honeyman:

When I first started using Evernote, I used it the way I’ve always used physical notebooks: a note goes in a notebook.

Of course!

So I created a bunch of notebooks. One notebook for a school class. One notebook for my parking tickets. One notebook for reminiscing about coffee. Unfortunately, this is a fine way to miss out on perhaps the most powerful way to use Evernote: the tagging system. I discovered this system through a wonderful Michael Hyatt post. He noticed that tags are essentially the same thing as notebooks, except with a lot more power (and a lot less visual reinforcement).

Related to my Productivity Late 2014 post, the secret to using Evernote successfully is to realize the notebook - note relationship is one-to-one, but the tag - note relationship is many-to-one. Notes can be trapped and lost in a notebook, but be more fluid and accessible with the use of tags.

Productivity Late 2014

Richard Anderson wrote about his task management in the post Another Task Management Journey.

Part of his conclusion:

There’s a lesson I’m opting to take away from this experience. It’s never a bad idea to audit yourself. Thinking about the tools I use, and how I use them, gave me insight into where I was falling down, and helped me put together something better suited for what I do and how I think.

I recently did the same thing. I have been using OmniFocus since the beta process and in the past have migrated to TaskPaper, but generally come back, but recently, at work, my tasks have become incredibly fragmented. I had 4 or 5 different task management systems and it was driving me crazy.

A little much, right?

Shawn Blanc hit part of my OmniFocus issues with his post Dueing it wrong:

By living in the Forecast View, I’ve slowly developed the habit of setting the items which I want to get done as being due today. Or, if I know I can’t get to it today then I’ll set it to be due tomorrow or the next day. Seems natural and logical when your in the middle of it, but it’s actually not the best way to go about things.

In OmniFocus, I did the “due date dance,” taking everything that was due that I didn’t finish yesterday, and making it due today. A horrible Sisyphean task, that lead me to being burnt out on OmniFocus in somewhat regular cycles. Like Richard, I needed to consolidate where my tasks lived and how I interacted with them and in the same vein, I was influenced by Nick Wynja’s post on using Trello.

I started to evaluate each system and how I used them, and how I enjoyed using them.

Wunderlist was easy to cut, while it is a fine list manager, I didn’t really need to row the boat of my attention out to the island of Wunderlist to check those tasks. A quick discussion with my colleague, and I was done with it.

OmniFocus is a great task management system, and has kept me on track for many years, but recently, I am finding myself fiddling with perspectives, AppleScripts, and doing the “due date dance”. Most of the tasks that lived in there were things that had become fallow, or were contingent on future tasks that I don’t when they would really start. Of course, I can have my future car registration renewal in there and it can work, but when it shows up in many perspectives, it jacks up my flow by adding it back to my cognitive load. I love OmniFocus and I’m sure that I’ll eventually go back to it at some point in the future.

Reminders is relatively easy, a quick chat with my wife and we decided to pare down our shared lists to a single Grocery list. I love being able to use Siri to add items to the Grocery list, sometimes it is just a matter of checking the list when we get to the store.

This leaves three system: Trello, Evernote and good ol’ Paper.

Trello has become my primary collaborative tool. I use the snot out of commenting, to keep my co-workers up to date. I also like the fluid nature of the app, and the Kanban-style setup that allows projects to sit in the states that they are in until things change. I am using Trello to keep track of shared projects and big personal project. I use the comments and attachments liberally and feel no guilt when the project starts to go fallow. With all of the comments, I can pick it up again without much hesitation.

Evernote is now my everything drawer, particularly with the addition of the iOS 8 extension. I put almost every or link of interest in my “.Inbox” notebook. I also have a hierarchy of tags that I use to keep things organized. I use a many-to-one scheme, preferring tags over notebooks, because it allow a single piece of information in Evernote to be associated across unrelated domains of my life. My tag hierarchy looks like this:

Task related tags include:

When I have done what needs to be done with the task related tags, I simply remove them from item and add the appropriate tags if I plan on storing it for a while.

I also have started to do a review of the material created in the last year, last 6 months, last 3 months and last month, using the saved searches:

created:month-12

Lastly, I use the to-do check box to keep track of tasks buried in note content. I can search using todo:false and the tag bundles for work or personal projects. If the task grows out of a simple reminder, I will add it to Trello as a project to be tracked. I will add the link to the Trello card, so I can “close the loop” if the note surfaces again.

Paper is the last, best hold out for tasks. While I work primarily in the digital realm, my main way of capturing tasks and making progress on projects is by recording them on paper. I use a Pilot fountain pen and a Moleskine Cahier to quickly capture tasks and meeting notes in the Bullet Journal style. Sometimes those notes get translated back into Evernote, but not always. Depends partly on the significance of the meeting and how likely I am to have to search for it in the future. In the short time I have been using this system, I haven’t been wrong yet, and as a bonus, if I did take paper notes, I can always capture them into Evernote or thumb through my notebook.

Is my as tightly integrated as it was when I was an OmniFocus poster boy? No, but the looseness of the system allows me to both feel in control of my work and not overwhelmed by my work. I’m sure all of my issues can be resolved with more regular GTD-style reviews and getting everyone I know on OmniFocus, but in reality, I can only control half of that equation. For now, the collaborative nature of Trello works great for me and my co-workers, Evernote captures everything I need and old-fashioned paper is enough of a juxtaposition with the digital nature of my work makes me seriously consider what I want to get done each day, as opposed to dumping everything into a box and then feeling bad when I don’t finish everything, every day.